A selection of our clients

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Stagecoach
Florette
Mamas & Papas
YMCA Suffolk
Shark Ninja

Full UK cloud based procurement software solutions

For all sizes of organisation, control of the procurement process is critical, and will save money.

We have a dedicated small business purchase order system for small or start-up companies (Simply PO) is just £75 for set up. For larger organisations, system functions include all important budget controls for departments or projects to ensure no overspending, plus a supplier pricing module allows set prices for goods and services to be selected, so that the online purchase order software ensures a high level of fiscal control. Add to this the function for CSV export of data such as PO's or invoices to be paid - in the full PTP software version - means clients have the ability to import approved data to their own accounts system e.g. SAGE and Xero.

All this and more will provide clients with the full benefits of online purchase order software management. Our standard  procurement software set up costs include customisation of PO field labelling, reports, and both purchase order and supplier invoice approval workflows, to suit individual business requirements - and all this at a low cost!

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Our order management software create a digital purchase order in 4 easy steps

The online purchase order software (UK based) uses a customised on screen template, so PO's are raised quickly and accurately, before being sent for internal approval, or direct to the supplier by email. Features include supplier selection by type ahead, copy and paste to individual PO lines or other fields from other electronic sources e.g. catalogues. The Finance tab ensures the correct selection of department or project / cost centre, and most importantly the relevant budget. This can be an essential element of purchase order software for small businesses of all sizes.

A duplicate PO facility using an existing purchase order speeds up the process for regular purchases. Users can also elect to hold the electronic purchase order for the addition of supporting documents, such as quotes, or until they are ready to put it on approval workflow. There is a feature that allows the rating of supplier performance by every purchase occasion - a good way of tracking their performance over time.

 

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Purchasing software with customised digital purchase order template with internal status

Once the digital purchase order template is created it goes on approval workflow as designed to fit the needs of the business, and the value of the PO is deducted from the budget. The status is noted - draft - until fully approved and approvers have the option to accept, reject or cancel a digital purchase order at each stage, with the internal messages changing appropriately. So an internal 'conversation' can be had with the digital PO creator to ensure all parties are satisfied before the digital PO is sent by email to the supplier. The system also supports the ability to send supporting documents e.g. plans / spreadsheets / word documents as attachments to the digital purchase order, and names the documents as part of the PO. All documents associated and supporting an electronic purchase order are available under Related Documents, including supplier invoices in the Purchase to Pay version.

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Purchasing Order Software - Custom Report module and data export functions

Both the e-purchasing and the full Purchase to Pay systems have reports that are built to client requirements based on the available meta data. These can include breakdowns by department etc. so the tracking of purchasing expenditure is available at all times. Using the PTP system, selected data fields can then be exported as a CSV file for manipulation, or can be exported whole as an Excel spreadsheet. In the combined purchase order and supplier invoice system (P.T.P) invoices by status can be exported manually or automatically as a CSV file, with columns and headings to match the requirements of your accounts system, for easy import.

Our procurement software has many more features and functions which you can see during our no obligation, free order management software demo

Our easy to use cloud based purchase order and supplier invoice processing systems have much more to offer in terms of functionality and features including Out Of Office, Add Item (for new suppliers, budgets, delivery addresses etc.). The sophisticated online ordering system also features a key function for uploading and Indexing supporting documents to a purchase order and two types of system search facility.

And with the two mainstream business to business purchasing order software solutions, as part of the system set up we import all your current suppliers, your cost centres, departments, nominal codes, so the system is ready to use at go live. We also set up your users with the correct permissions as to what they have access to and functionality. Why not have a look at our FAQ's section, where you will find more information on key PTP software questions. 

Order management software training is provided by videos based on your approved test system and your annual support package comes with a number of hours to use as you see fit. We pride ourselves on our fast response to all client requests.

So why not contact us to book a free online demonstration with one of our system specialists - go to our contact form or call us freephone on 0800 840 3336 - you've nothing to lose and much to potentially gain!

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Viewing Tasks in the system

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Dashboard overview of PO and Invoice status

Use our online procurement software on multiple devices such as PC, Lap Top, Tablet, Net Book

All our solutions feature our signature colour icon design. This means that not only are they usable by all standards of employees, but full functionality is available on all devices tablet size upwards. For some solutions e.g. purchase order and invoice approval - smart phone users will have log in and out functions and access to their tasks so orders or invoices can be approved on the move.

Tablet

Tablet

Phone

Phone

PC

PC