Full UK cloud-based online purchase order software
Whether you’re a start-up, SME or large business, controlling the procurement process is key to saving substantial amounts of money. Our simple online purchase order software and purchase order tracking software (Simply PO) is just £75 to set up, so it’s a cost-effective way of looking after your spending.
Our online purchase order software is also suitable for larger businesses. They too can take advantage of our sophisticated cloud purchase order system software. These include essential departmental or project budget controls to help you ensure there is no overspending, as well as creating a supplier pricing module which allows for set prices to be determined for goods and services. In this way, our online order processing software delivers tight fiscal control. In addition, the ability to export data (such as purchase orders or invoices in the full PTP software version) as CSV files allows you to customise the purchasing software and use approved data compatible with your own accounts system, such as SAGE.
These features and more allow you to get the most out of using order management software, with everything your businesses needs from purchasing software. Our standard invoice approval software set-up costs also includes the customisation of purchase order reports and provides both purchase order and supplier invoice approval workflows. However big your business or specialised your requirements, our order processing software lets you work in the most cost-effective way possible.
Our online purchase order software creates a purchase order in 4 easy steps
The online purchase order software’s customised on-screen template lets you raise PO's quickly and accurately and then send them for internal approval or direct to supplier. You can create customised PO lines or copy and paste from other sources, then use the Finance tab to make sure the correct details are selected, including costs and correct budgets.
Duplicate PO’s quickly and easily for repeat purchases. Send them straight away or add supporting documents or quotes at a later date. You can also save the digital purchase order and revisit and amend at your convenience. Plus, our online purchase order software lets you rate supplier performance with every purchase, helping you to track it over time.
Cloud purchase order system with customised electronic po template with internal status
Creating your purchase order template has never been easier. Once it’s done, you can send it to the approval workflow, with the value of the PO deducted from the project/departmental budget. Your PO remains a draft until accepted, rejected or cancelled, which you can do at any stage of the process, with the internal messages changed accordingly. There’s also the opportunity to have an internal 'conversation' with the digital PO creator. This makes sure all relevant parties are satisfied with the PO before it is sent electronically to the supplier. Our purchase order systems allow you to attach supporting documents, labelling the documents as part of the PO. These supporting documents will be stored in the Related Documents section, as well as supplier invoices in the Purchase to Pay version.
Cloud Ordering System - Custom Report module and data export functions
Using the available meta data, the e-purchasing order software and the full Purchase to Pay systems tailor reports to each client’s requirements. This includes everything from breakdowns by department to nominal code, so tracking purchasing expenditure is easy and efficient. The PTP system allows you to select data fields to export as a CSV file or as an Excel spreadsheet and you can manually or automatically export as a CSV file according to your needs. With the combined purchase order and supplier invoice system (PTP) including columns and headings that correspond with your accounts system, importing is very straightforward.
Viewing Tasks in the system
Dashboard overview of PO and Invoice status