A selection of our clients

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Stagecoach
Florette
Mamas & Papas
YMCA Suffolk
Shark Ninja

Full UK cloud-based online purchase order software

Whether you’re a start-up, SME or large business, controlling the procurement process is key to saving substantial amounts of money.  Our simple online purchase order software and purchase order tracking software (Simply PO) is just £75 to set up, so it’s a cost-effective way of looking after your spending.

Our online purchase order software is also suitable for larger businesses. They too can take advantage of our sophisticated cloud purchase order system software. These include essential departmental or project budget controls to help you ensure there is no overspending, as well as creating a supplier pricing module which allows for set prices to be determined for goods and services. In this way, our online order processing software delivers tight fiscal control. In addition, the ability to export data (such as purchase orders or invoices in the full PTP software version) as CSV files allows you to customise the purchasing software and use approved data compatible with your own accounts system, such as SAGE.

These features and more allow you to get the most out of using order management software, with everything your businesses needs from purchasing software. Our standard invoice approval software set-up costs also includes the customisation of purchase order reports and provides both purchase order and supplier invoice approval workflows. However big your business or specialised your requirements, our order processing software lets you work in the most cost-effective way possible.

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Our online purchase order software creates a purchase order in 4 easy steps

The online purchase order software’s customised on-screen template lets you raise PO's quickly and accurately and then send them for internal approval or direct to supplier. You can create customised PO lines or copy and paste from other sources, then use the Finance tab to make sure the correct details are selected, including costs and correct budgets.

Duplicate PO’s quickly and easily for repeat purchases. Send them straight away or add supporting documents or quotes at a later date. You can also save the digital purchase order and revisit and amend at your convenience. Plus, our online purchase order software lets you rate supplier performance with every purchase, helping you to track it over time.

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Cloud purchase order system with customised electronic po template with internal status

Creating your purchase order template has never been easier. Once it’s done, you can send it to the approval workflow, with the value of the PO deducted from the project/departmental budget. Your PO remains a draft until accepted, rejected or cancelled, which you can do at any stage of the process, with the internal messages changed accordingly. There’s also the opportunity to have an internal 'conversation' with the digital PO creator. This makes sure all relevant parties are satisfied with the PO before it is sent electronically to the supplier. Our purchase order systems allow you to attach supporting documents, labelling the documents as part of the PO. These supporting documents will be stored in the Related Documents section, as well as supplier invoices in the Purchase to Pay version.

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Cloud Ordering System - Custom Report module and data export functions

Using the available meta data, the e-purchasing order software and the full Purchase to Pay systems tailor reports to each client’s requirements. This includes everything from breakdowns by department to nominal code, so tracking purchasing expenditure is easy and efficient. The PTP system allows you to select data fields to export as a CSV file or as an Excel spreadsheet and you can manually or automatically export as a CSV file according to your needs. With the combined purchase order and supplier invoice system (PTP) including columns and headings that correspond with your accounts system, importing is very straightforward.

Our online purchase order software has many more features and functions which you can see during our no obligation, free order management software demo

Try our no obligation, free PTP demo software to discover more features and functions. It’s packed with useful features including Out Of Office and Add Item (for new suppliers, budgets, delivery addresses and so on). That’s why our cloud ordering system has a lot to offer your business. Make quick work of uploading and indexing PO supporting documents and use the two search functions to make the process even more streamlined.

Our B2B online order processing software system sets up your current suppliers, cost centres, departments, nominal codes and more. These will be uploaded so it’s ready to use the moment it goes live. Select what permissions to give each user, with different access and functionality levels. Discover more about our cloud ordering system in our FAQ's section.

You’ll also receive a number of hours of video training as part of your annual support package to use in whatever way your business needs. That’s because we know how important it is to respond quickly to all client requests and resolve queries in a quick and efficient way.

Book a free online demonstration with one of our purchase order processing software system specialists. Get in touch using our contact form or call us freephone on 0800 840 3336.

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Viewing Tasks in the system

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Dashboard overview of PO and Invoice status

Use our cloud purchase order system on multiple devices such as PC, Lap Top, Tablet, Net Book

All our solutions feature our signature colour icon design. This means that not only are they usable by all standards of employees, but full functionality is available on all devices tablet size upwards. For some solutions e.g. purchase order and invoice approval - smart phone users will have log in and out functions and access to their tasks so orders or invoices can be approved on the move.

Tablet

Tablet

Phone

Phone

PC

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