Members of the HR team can start and add new employee files and then revise or update them at any time. The employee file will contain required information on the employee related to their position, such as personal details, bank details and required employment document checks.
Documents such as employee Consent Forms (for GDPR compliance), and all other relevant information such as driving licences, passports etc. can be uploaded and stored in the employee file.
Potential employees in the recruitment phase can also be entered onto the system, and their status changed as they become active employees, and eventually leavers.
Active employees can be assigned a line manager and a department. They will also have the facility to have ‘Self Service’ enabled, details of which you can see via the ‘Employee Self Service’ icon.
It is important to only keep information and documents on an employee for permitted periods of time, and the system allows relevant document retention rules to be set. As documents are kept electronically and securely, leavers can also be accommodated in terms of portability of personal information, when they leave employment.