Custom Approval Workflows
The approval workflows for both Purchase Orders and Supplier Invoices (for those who take the combined POPIA system) are customised for each individual client to suit their own business rules.
For example, once raised, PO’s may have to be approved by departmental managers, then have to go to directors, with possible values of the PO determining the route and rules that are imposed.
For supplier Invoices, these can be matched to Purchase Orders and then either returned by the PO System to the PO creator for approval (or not!) or Finance may approve the invoices themselves, based on agreed business rules (including variance allowances between the PO and an invoice).
In both cases workflows are custom built, and are imposed ‘behind the scenes’ so rules are applied without user intervention.