Full UK cloud based digital purchase order system solutions
Controlling the procurement process is key to businesses of all shapes and sizes and can save substantial amounts of money. Our simple procurement software and purchase order tracking software for small or start-up companies (Simply Purchase Orders) is just £75 for set up.
Larger organisations can take advantage of our sophisticated purchase requisition software and purchase order system software functions, such as essential departmental or project budget controls to ensure no overspending, through to a supplier pricing module that allows for set prices to be determined for goods and services to be selected so that the order management software truly delivers tight fiscal control. What’s more, the ability to export data as CSV files, such as purchase orders or invoices (in the full PTP software version) allows clients to customise the purchasing software and import data using the system Export function into their own accounts system such as SAGE or Xero.
These are just a few of the features that allow our clients to really get the most out of using order management software and get everything businesses need from their purchasing software. Our standard purchasing software set up costs includes the customisation of purchase order reports and provides both purchase order and supplier invoice approval workflows. Whatever size your business is and however straightforward or bespoke your requirements are, we have cost effective software for you – from purchase requisition software to purchase order processing software.
Create an digital purchase order in 4 easy steps
The UK-based online purchase order software’s customised on-screen template allows users to raise PO's quickly and correctly. They can then be sent for internal approval or directly to the supplier at the click of a button. Users can customise individual PO lines or copy and paste fields from other digital sources then use the finance tab to make sure the correct details are selected, from department or project to cost centre, and of course the correct budget. This is an invaluable feature of purchase order system software for small businesses to large organisations.
The duplicate PO facility makes quick work of producing a PO as it uses existing purchase orders for repeat purchases. Whether you want to send straight away or come back to a PO later to add supporting documents or quotes etc., users can save the digital purchase order and revisit and amend. Plus, our purchase order tracking software allows users to rate supplier performance by every purchase occasion to track performance over time.
Customised digital purchase order template with internal status
It’s really easy to use – create your purchase order template, send it to the approval workflow and the value of the PO is deducted from the project/departmental budget. The PO will remain as a draft until accepted, rejected or cancelled at any stage and the internal messages change accordingly. An internal 'conversation' can be had with the digital PO creator to make sure all relevant parties are satisfied with the PO before it is sent electronically to the supplier. Our purchase requisition software and purchase order systems also allow users to attach supporting documents to the digital purchase order and label the documents as part of the PO. The Related Documents section of the software houses any supporting material, including supplier invoices, in the Purchase to Pay version.
Digital Purchase Order System - Custom Report module and data export functions
The e-purchasing order software and the full Purchase to Pay systems feature reports tailored to each client’s requirements based on available meta data. From breakdowns by department to nominal code and much more, tracking purchasing expenditure is easy and efficient. The PTP system allows users to select data fields to export as a CSV file for manipulation or as a whole as an Excel spreadsheet. Whether you need to manually or automatically export as a CSV file, the combined purchase order and supplier invoice system includes columns and headings that correspond with your accounts system for a straightforward import. Our no obligation, free PTP demo software shows more information about the many features and functions of this effective purchase order system.
Viewing Tasks in the system
Dashboard overview of PO and Invoice status