A selection of our clients

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Stagecoach
Florette
Mamas & Papas
YMCA Suffolk
Shark Ninja

Full UK cloud digital PO solutions

For any business, controlling the procurement process is key to efficient operations and sustained growth. That’s because it helps to streamline spending and save money over the long term. Using our simple procurement and purchase order tracking software for small or start-up companies (Simply PO) you can do just that for your business. And at just £75 to set up, it’s a very cost-effective way of working.

It’s not just for small business either. Larger organisations can also take advantage of our sophisticated digital PO software. It can help to control essential departmental or project budgets, ensuring no overspending and allowing set prices to be determined for goods and services. This is electronic PO order management software that really delivers tight fiscal control. Our PO system software also has the ability to export data such as purchase orders or invoices as CSV files. This means you can customise the purchasing software, using approved data compatible with your own accounts system.

Our clients get the most out of electronic purchase order software. Our standard electronic purchase order system set-up costs includes the customisation of PO reports. This provides both purchase order and supplier invoice approval workflows. So, however big your business or bespoke your requirements, we have cost-effective software that suits your needs.

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Our electronic purchase order software creates a digital PO in 4 easy steps

Our UK-based online PO software uses a customisable on-screen template. This allows you to create PO's quickly and correctly. These can then be sent for internal approval or simply direct to the supplier at the click of a button. You can create and customise individual PO lines or copy and paste from other sources. Then, use the Finance tab to make sure the correct details are selected, including department or project cost, nominal codes, and the correct budget. This PO system feature works well for both small businesses and large organisations.

In addition, the duplicate PO facility makes producing a PO quick and simple. It uses existing purchase orders to create repeat purchases. You can send these out immediately or return to a PO to add further supporting documents. It’s also possible to save the digital purchase order, making any amends at a later date. Plus, our electronic purchase order system allows you to rate supplier performance over time.

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PO software with customised electronic po template with internal status

Creating your purchase order template has never been easier. Once it’s done, you can send it to the approval workflow, with the value of the PO deducted from the project/departmental budget. Your PO remains a draft until accepted, rejected or cancelled, which you can do at any stage of the process, with the internal messages changed accordingly. There’s also the opportunity to have an internal 'conversation' with the digital PO creator. This makes sure all relevant parties are satisfied with the PO before it is sent electronically to the supplier. Our purchase order systems allow you to attach supporting documents, labelling the documents as part of the PO. These supporting documents will be stored in the Related Documents section, as well as supplier invoices in the Purchase to Pay version.

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PO System - Custom Report module and data export functions

Our e-purchasing order software and the full Purchase to Pay systems can tailor reports to each client’s requirements, simply based on available meta data. Tracking purchasing expenditure is easy and efficient, from department breakdowns to nominal code and more. The PTP system allows you to choose data fields to export as a CSV file for manipulation or as a whole as an Excel spreadsheet. The combined purchase order and supplier invoice system (PTP) includes columns and headings that correspond with your accounts system for a straightforward import, whether you need to manually or automatically export as a CSV file. Try our no obligation, free PTP demo software to find out more about the many features and functions.

Our procurement software has many more features and functions which you can see during our no obligation, free order management software demo

The software couldn’t be easier to use and comes packed with useful features, including Out of Office and Add Item (for new suppliers, budgets, delivery addresses and so on). And as it’s cloud based, our purchase order and supplier invoice processing system has a lot to offer your business. Plus, our order management software uploads and indexes PO supporting documents instantly, and there are two search functions.

Our mainstream business-to-business purchasing order software solutions are ready to use the second they go live. The system set up includes adding your current suppliers, cost centres, departments, nominal codes and more. You choose what permissions each user is given, including different levels of access and functionality. If you have any further questions about our PTP software, then check out our FAQ's section.

And that’s not all. You also get video training for our order management software. Using our approved test system, you’ll receive a number of hours of help in your annual support package. You can use these in whatever way your business needs. That’s because we know how important it is to respond quickly to all client requests and help resolve any queries as quickly as possible.

Get in touch to book a free online demonstration with one of our purchase order processing software system specialists. Just use our contact form or call us freephone on 0800 840 3336.

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Viewing Tasks in the system

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Dashboard overview of PO and Invoice status

Use our digital PO system on multiple devices such as PC, Lap Top, Tablet, Net Book

All our solutions feature our signature colour icon design. This means that not only are they usable by all standards of employees, but full functionality is available on all devices tablet size upwards. For some solutions e.g. purchase order and invoice approval - smart phone users will have log in and out functions and access to their tasks so orders or invoices can be approved on the move.

Tablet

Tablet

Phone

Phone

PC

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