Full UK cloud digital PO solutions
For any business, controlling the procurement process is key to efficient operations and sustained growth. That’s because it helps to streamline spending and save money over the long term. Using our simple procurement and purchase order tracking software for small or start-up companies (Simply PO) you can do just that for your business. And at just £75 to set up, it’s a very cost-effective way of working.
It’s not just for small business either. Larger organisations can also take advantage of our sophisticated digital PO software. It can help to control essential departmental or project budgets, ensuring no overspending and allowing set prices to be determined for goods and services. This is electronic PO order management software that really delivers tight fiscal control. Our PO system software also has the ability to export data such as purchase orders or invoices as CSV files. This means you can customise the purchasing software, using approved data compatible with your own accounts system.
Our clients get the most out of electronic purchase order software. Our standard electronic purchase order system set-up costs includes the customisation of PO reports. This provides both purchase order and supplier invoice approval workflows. So, however big your business or bespoke your requirements, we have cost-effective software that suits your needs.
Our electronic purchase order software creates a digital PO in 4 easy steps
Our UK-based online PO software uses a customisable on-screen template. This allows you to create PO's quickly and correctly. These can then be sent for internal approval or simply direct to the supplier at the click of a button. You can create and customise individual PO lines or copy and paste from other sources. Then, use the Finance tab to make sure the correct details are selected, including department or project cost, nominal codes, and the correct budget. This PO system feature works well for both small businesses and large organisations.
In addition, the duplicate PO facility makes producing a PO quick and simple. It uses existing purchase orders to create repeat purchases. You can send these out immediately or return to a PO to add further supporting documents. It’s also possible to save the digital purchase order, making any amends at a later date. Plus, our electronic purchase order system allows you to rate supplier performance over time.
PO software with customised electronic po template with internal status
Creating your purchase order template has never been easier. Once it’s done, you can send it to the approval workflow, with the value of the PO deducted from the project/departmental budget. Your PO remains a draft until accepted, rejected or cancelled, which you can do at any stage of the process, with the internal messages changed accordingly. There’s also the opportunity to have an internal 'conversation' with the digital PO creator. This makes sure all relevant parties are satisfied with the PO before it is sent electronically to the supplier. Our purchase order systems allow you to attach supporting documents, labelling the documents as part of the PO. These supporting documents will be stored in the Related Documents section, as well as supplier invoices in the Purchase to Pay version.
PO System - Custom Report module and data export functions
Our e-purchasing order software and the full Purchase to Pay systems can tailor reports to each client’s requirements, simply based on available meta data. Tracking purchasing expenditure is easy and efficient, from department breakdowns to nominal code and more. The PTP system allows you to choose data fields to export as a CSV file for manipulation or as a whole as an Excel spreadsheet. The combined purchase order and supplier invoice system (PTP) includes columns and headings that correspond with your accounts system for a straightforward import, whether you need to manually or automatically export as a CSV file. Try our no obligation, free PTP demo software to find out more about the many features and functions.
Viewing Tasks in the system
Dashboard overview of PO and Invoice status