Branston Golf & Country Club (client since 2016)
Branston Golf & Country Club first opened in 1975 opposite Drakelow Hall, and is recognised as one of the leading golf clubs in Staffordshire. Overlooking the picturesque River Trent, the club has continued to develop over the years, with the most recent addition being The Pavilion which opened in 2005, to add to the wide range of facilities such as the gym, pool, and spa and impressive Club House.
Offering a wide range of function options, as well as charitable events, the running of the courses and the Clubhouse with all it’s facilities, puts pressure on having the correct procurement process. In 2016, Branston’s Financial Controller Kevin Atton, contracted with Cloud B2B to supply a comprehensive cloud based Purchase Order and Supplier Invoice system.
All purchase Orders are put on value based workflow approval, with the CEO currently the last approver in the internal chain. Once approved the PO is automatically sent as a PDF, to the supplier. Supplier invoices are imported into the system, indexed, and sent to the PO creator for approval, or to request additional information. The system automatically allocates relevant nominal codes to purchases, via the configurable Budget Module.
Kevin said ‘ The system is now in full use, and as Financial controller, I have full visibility at all times as to our purchasing expenditure exposure – both approved and awaiting approval. The budget control module also ensures that budgets set for departments, cannot be overspent. Overall the implementation of the system has given us the controls we need to run the business efficiently, and in a much more controlled fashion.’