Why should I use an online purchase order system?
An online purchase order system automates the purchasing process and ensures that all purchase orders are raised in accordance with a pre-defined set of rules.
A downloadable template must be completed when ordering goods or services and as soon as the information on the purchase order has been provided it is sent via workflow to an approver. If there is a query regarding the order or if the PO is incomplete, it will be returned to the creator with the relevant comments. When it has been approved, it will be emailed to the supplier which will be selected from a drop down list of supplier names.
An online purchase order system gives standardisation to purchasing transactions throughout an organisation and gives greater visibility to the Finance department on outstanding expenditure.
A cloud based purchase order system has the additional advantage of being highly portable as it can be viewed using a tablet or a Smart Phone. A cloud system can also be accessed from any location in the world, 24 hours a day, making it ideal for mobile workers.
Cost savings will be made on paper, printing and filing as the purchase orders will be in electronic format. Finally, purchase invoices can easily be matched to the purchase orders giving greater efficiency and saving time which can be used more productively.
For further information or advice on an online purchase order system, please click here or call Cloud B2B solutions on 0800 840 3336.
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