Can HR files be accessed online?

HR files kept in paper format take up a lot of storage space and are also less secure than those stored online.

An online HR system allows confidential files to be stored electronically with strict password controlled access for only those who have permission to view the records. Paper files can be scanned into the system and going forward any further paperwork, such as emails, can be added directly from source without having to print paper copies.

HR Online, a cloud based system, gives HR professionals the ability to manage all the processes involved from recruitment  to exit interviews, online and a self service module is available for employees to submit their timesheets and leave applications.

An HR system also helps with compliance of GDPR as it has a document retention tool which makes it possible to assign destruction or review dates to individual document types, ensuring that certain categories of personal data are not stored longer than they should be. An automated system can save time and money and gives reassurance that the highest level of security and confidentiality is maintained at all times.

For further information on HR Online please click here or call Cloud B2B Solutions on 0800 840 3336.

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